Notice of Annual General Meeting

• Date: Tuesday 1st December 2026
• Time: 6:30PM
• Location: Kariong Progress Hall - 2 Dandaloo St, Kariong New South Wales 2250 (adjacent to pickleball hall)

Agenda

1. Opening of Meeting
2. Attendance and Confirmation of Quorum
3. Apologies
4. Financial Statements and Reports
   • To receive and consider the Club’s financial statements and reports for the financial year ended 30 June 2026
5. Election of committee members
   • Positions to be elected include:
     • President - Executive leadership, governance and club direction
     • Vice President - Executive support, member engagement and commercial/community portfolio
     • Secretary - Administration, compliance, records and meeting discipline
     • Treasurer - Financial control, reporting, assets and facilities oversight
     • Public Officer - Official liaison with government authorities, such as NSW Fair Trading 
     • Club Registrar - Registrations, membership data.
     • Child Safety Officer - Safeguarding, WWCC compliance and child-safe practice
     • Social Events Coordinator - Club social calendar, fundraising events and member connection
     • Equipment Coordinator - Club equipment, balls, nets, etc
     • Courts (Infrastructure) Coordinator - Courts, Council and 3rd Party coordination
     • Social Media Manager - Club storytelling, engagement and operational communication
     • Sponsorship and Marketing Coordinator - Sponsor acquisition, activation, retention and Club marketing alignment
     • Website and Digital Coordinator - Website accuracy, digital assets, links and online member information
     • Clothing and Merchandise Coordinator - Apparel, merchandise, stock control and member sales
     • Grants Coordinator - Grant pipeline, applications, evidence and acquittals
     • Hosts Coordinator - Oversee (sub-comittee), organise, manage, train hosts
     • Open Sports Coordinator - Oversee (sub-comittee), organise, manage events on Open Sports
     • Leagues Coordinator - Oversee (sub-comittee), organise, manage Leagues on Pickleball Brackets
     • Safety Champion - Oversee (sub-comittee), organise safety revies, incident reporting
     • Coaches Coordinator - Oversee Coaches providing services to the Club, dupr events, etc
6. General Business
   • Any other business lawfully brought before the meeting.
7. Close of Meeting

Voting and Proxies

As per Constitution clause 41, Members who are unable to attend can appoint a proxy to vote on their behalf. Each member present can only present one proxy vote for members not present at the meeting. Proxies must be lodged with the secretary at or before the commencement of the meeting.  

Election of committee members

As per Constititution clause 20, nominations for positions on the Executive must be made in writing, signed by 2 members of the Club and accompanied by the written consent of the candidate and must be delivered to the secretary of the Club at least 7 days before the AGM. If insufficient nominations are received to fill all vacancies on the committee, the candidates nominated will betaken to be elected and further nominations can also be 
received at the AGM. 

Attachments

• Annual Report and Financial Statements will be circulated to all financial members prior to the AGM.
• Proxy Form - Proxy Form

We look forward to seeing you at the AGM. As the old saying goes - 'many hands makes for light work'. We need many hands to chip in as the Club continues to grow and bring affordable pickleball to the Central Coast community.

Coasties Pickleball Club 

President

Andrew McFadden